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Parliamentary Procedure and Sample Business Meeting Agenda
Parliamentary rules ensure accuracy in business, economy of time, order, uniformity and impartiality, and enhance the transaction of business. All members should have the privilege of voicing their opinions, and sessions on “how to participate” should be scheduled periodically.
In accordance with Federation Bylaws, Robert’s Rules of Order Newly Revised is the parliamentary authority.
Eight Steps to Action
1. A member should rise and address the chair.
2. She should wait for recognition by the chair.
3. She makes the motion.
4. Another member seconds the motion.
5. The chair states the motion.
6. If the motion is debatable, the chair asks for debate.
7. The chair takes the vote.
8. The chair announces the result.
A motion may be amended by any of the following methods:
When a motion is amended, the amendment then becomes the main motion and must be acted upon first. An amendment may also be amended. Always remember to work backward when taking the vote:
General Meeting Agenda
Call to order
Reports of Officers, Board and Standing Committees
Special Committee Reports
"The question on ______________________was postponed to this meeting.”
"The question is on _______________________.”
“The question on ______________was postponed to the last meeting, but due to lack of time was not disposed of; therefore, the question is on________________.”
Language for special orders
"The question on ______________was postponed and made a special order for this meeting. The question is on _______________________.”
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